Most businesses that involve warehouse operations have those days when there is little movement of products. If this is a relatively quiet time for the industry which your business belongs to, it can also be a good time for you to introspect on the changes that you wish to make to the existing warehouse facilities in order to improve its overall reliability when the going gets tough again.
Utilising this downtime can prove to be advantageous when the season kicks in again and the warehouse activity reaches its peak level. Some ways in which you can improve the reliability of your warehouse are given below:
Reviewing Operational and Maintenance Plans
Every warehouse owner must put in place a set of guidelines which instructs employees about how to use the equipment and tools in the warehouse. It is the level of efficiency with which the essential tasks of maintenance and operations are carried out which differentiates the good warehouses from the mediocre ones.
The regulations and guidelines laid down by the warehouse owner should be logical and easily comprehensible to each employee working in the warehouse. If you find that the policies need to be updated to improve the overall functioning of the warehouse, you must make the changes at once. Once the workload resumes and the pressure to deliver increases, making these changes may become difficult and take a back seat again.
Plan your Staff Accordingly
Based on the number of hours your warehouse remains operational during peak seasons, you need to determine the number of shifts that you will be running. It will also help to ascertain which tasks need to be handled on priority and which staff will be most appropriate to provide for those requirements.
Understanding the staffing needs of your business will help you to manage the busier times in the warehouse. Identify those employees which are subjected to higher number of working hours or face increased pressure. Such employees should be paid bonuses and offered better incentives.
Depending on the industry to which your business belongs, the end of the financial year can be a suitable time for inspecting the warehouse thoroughly. The things you should inspect closely include the conveyor belts, doors, the storage solutions and conditions, warehouse security, machines, guard rails etc.
At Plastic Box Warehouse, we cannot stress enough on the importance of using the right storage solutions for your warehouse. It can impact the condition of your product and also the overall warehouse operations.
Machinery and Components
Most business owners give in to the temptation of installing inferior quality machines or neglecting minor technical issues with the hope of saving a few extra pounds of further investment. But these practices can prove to be quite costly later on.
Compromising on equipment quality can hamper the warehouse’s productivity in the long run. The difference in the costs of the inferior machines and the ones which are high in quality will mean nothing if the machinery you purchase does not perform to your expectations. The machinery and its costing must be addressed in the initial stages of setting up the warehouse so that it doesn’t affect the productivity later on.
When poor quality components are used there is always the possibility of them breaking down at a later point of time which can lead to greater costs of repair, production and operation.
Finding the Right Team
If there are specific responsibilities which can be handled better by outsourcing them to a third party company then it should be preferred. Letting professionals handle those responsibilities for you will produce better results.
It is advisable that important tasks such as maintenance of machines are entrusted to a professional company which can handle these tasks in a better and organised way. As a business owner, you should carry out the required research that is important so as to ensure you have taken the right decision. The team responsible for maintaining the machines are also indirectly responsible for the security and productivity of the whole warehouse.
Communication and Deadlines
A crucial aspect that determines the success of a warehouse is its ability to communicate efficiently and meet deadlines. Not meeting deadlines can have a negative impact on the reputation of a business.